Facility managers rely on tools every day to complete their tasks. Facilities management software allows for greater accuracy and better record-keeping. What features should a person look for when choosing this software to see the maximum return on investment?
Work Requests
When comparing facility management tools, look for ones that allow managers to generate, assess, and prioritize work requests. Managers know how difficult it can be to organize tasks by nature, priority, and relevance. This software makes it easy to generate work requests with details so workers can complete them without supervision. The manager can also prioritize tasks before delegating them.
Integrated Systems
A facility management software program is fully integrated, so the manager can remain on task rather than switching between programs. In addition, it comes with one point of support, so multiple issues can be addressed simultaneously when reaching out to the support team. Best practices can be quickly established for a smooth, efficient workflow, as the program ensures consistency at all levels.
Work Order Tracking
Tracking work orders allows managers to identify trends for future use. Work orders may be tracked monthly, quarterly, bi-annually, or annually. With this information, managers can determine which areas need more attention. Equipment data can also be tracked with the program. The manager can decide which problems recur and why to save on repair costs.
Consumable Inventories
Facility managers often overlook consumable inventories, such as light-bulbs and toilet paper, as they are busy completing other tasks. When these items run out, tenants become annoyed. The software program tracks these items to ensure they are always in stock and can also be used to track non-consumable items. When an item runs low, the manager is reminded to place an order.
Maintenance Tracking
Preventative maintenance helps keep a facility running smoothly. Facilities management software helps a manager ensure these tasks are completed and don't get overlooked. It sends reminders when work should be completed and records who did the job the last time. The software ensures the facility complies with legal rules and regulations while keeping tenants happy.
Asset Management
This program helps the manager track business assets. The real-time data gathered gives them insights into the assets' location, market value, and maintenance history so they can make informed investment decisions.
Office Space Management
Facility managers need to make the most of their space. The software keeps them informed about their space and how it could be better used. The manager uses this information to plan and allocate available space based on real-time usage.Facilities management tools may offer other features, such as strategic resource planning and energy management. Managers need to compare several options to find a program that eases their tasks while increasing the facility's efficiency and effectiveness. When this program is implemented, their jobs will become easier in every way.